SA ~ NFPE TIRUNELVELI

அன்பார்ந்த தோழர்களே !

ஸ்கூட்டர் அட்வான்ஸ் விண்ணப்பிக்க இன்று 22.7.2013 கடைசி நாள்

Department of Posts, India

From To

Superintendent of Post Offices All Head and SPMs .

Tirunelveli Division All ASPOs/IP

Tirunelveli627002 CMO.Postal Dispensary

All OAs/MMS Drivers

Secretaries,All service

Unions, Tirunelveli

No. A 2/SA Dlgs / dt at Tirunelveli 627 002 the 19.07.2013

Sub : Grant of Scooter advance - Reg

Ref : R.O. lr No AP/4/SA/2013-14 dt 16.07.2013

Applications are invited from the eligible officers/ officials for grant of MOTOR CYCLE/SCOOTER/MOPED ADVANCE for the year 2013-14.

. The application in the prescribed format should reach this office on or before 23.07.2013

. The following instructions are issued in connection with the grant of Scooter advance.

1. As per the orders in force, officials/officers drawing a pay in the pay band of Rs 8560/-or more are eligible for the grant of Motor Cycle /Scooter advance and officials drawing a pay in the pay band below Rs 8560/- per month are eligible for the grant of Moped advance.

1.a.Amount of advance for the purchase of Motor Cycle/Scooter for the first occasion will be Rs 30000/- or Four (4) months Pay ( pay in the pay band) (OR) anticipated price of the motor cycle/Scooter ( Basic price + Sales Tax only) whichever is the least. For the second occasion the amount will be Rs 24000/- or 3 months pay(pay in the pay band) (OR) anticipated price of the Motor Cycle/ Scooter whichever is the least.

1. b.Amount of advance for purchase of Moped will be Rs 20000/- (OR) Four (4) months pay ( pay in the pay band) (OR) anticipated price of the Moped

( Basic price + Sales Tax only ) whichever is the least.

2. The applications should be submitted in duplicate to the Divisional Supdt of the unit in the prescribed form, through the concerned Head Postmaster who in turn will prepare a list of applicants, arrange them according to the seniority in the gradation list and their serial number indicating the Pay in the Pay band plus grade pay and forward the same to this office within the date prescribed.

3. Particulars furnished against Column No 1 to 4,7,9 and 10 should invariably be verified and the certificate of such verification should be furnished on the application form itself specifically mentioning the Column numbers by the drawing /disbursing officer concerned.

4. Each application should be supported by a latest quotation/Invoice for the vehicle proposed to be purchased from the approved dealers. Applications received without the quotation/Invoice will not be considered.

5.(i) It should also be certified by the Head of the unit whether the vehicle will be useful in the interest of public service to the Govt. Servant for the performance of his official duties.

(ii) Whether the Govt.Servant has the repaying capacity for the repayment of advance.

6. The sanction of the Scooter Advance will be based upon the cost of the vehicle proposed to be purchased as furnished in the quotation submitted along with the application subject to the Maximum limit of Rs 30000/- or Rs 24000/- or Rs 20000/- or less as the case may be according to the other provisions governing the grant of Scooter Advance.

7. The Insurance fee and Registration charges of the vehicle will not be included for computing the amount of advance. The cost of vehicle , sales tax and cost of spares (Mandatory spares only) may be shown separately in the quotation/Invoice .While assessing the Quantum of eligible advance the cost of the vehicle and mandatory spares only will be taken into account.

8. The officials who are granted advance will not be permitted on any grounds to change the brand of vehicle and they have to purchase the quoted vehicle only. Therefore while tendering the application, the vehicle of final choice may be made and no further request for change of vehicles on sanction of advance shall be entertained on any grounds.

9. It is also reiterated that any deviation in the purchase of vehicle on sanction of advance, other than the quoted one on the plea of financial Hardship/or after thought of technical non suitability of the vehicle/ or on any grounds with an intention of getting approval of the R.O. at the accord of the official will be viewed seriously and it will be liable for suitable disciplinary action, besides debarring the officials to entertain OMCA for the next five years. Therefore, this aspect may be brought to the notice of entire staff drawing their specific attention to this condition.

10.Officials who apply for the grant of the Motor Cycle/ Scooter/Moped Advance for this year,

but who happen to purchase a vehicle by arranging their own money subsequently, may be directed to submit the fact to this office.

11.Applications received after the due date will not be considered. All the units will ensure timely submission of the applications.

12.It should be circulated to all including those who are on leave and deputation and “AVOID COMPLAINTS FROM THE STAFF/SERVICE UNIONS”.

13.The applications of the officials who are on deputation must be submitted through their parent unit so as to follow their actual position in the gradation list of the Division to which they belong.

14.The intending applicants are to be informed that any failure on their part to adhere to the provisions contained in Rule 30 read with Rule 28 of GFR 2005 part- II Compandium of Rules on Advances will entail the recovery of advance in one lump sum along with penal interest and in addition they may have to face disciplinary proceedings.

15. The sanction of the advance is subject to a further condition that the Official should not mortgage the vehicle a second time to any Bank/Private Finance/ Other Financial Institutions / societies to generate additional loan to meet the deficiency.

Applications duly filled in (in duplicate) along with Quotations from approved dealers may be submitted to the Head Postmasters before 22.07.2013 . The Head Post Masters are requested to forward the applications after verification in one lump on or before 23.07.2013. Applications can be had from this office on request.

Superintendent of Postoffices,

TirunelveliDivision,Tirunelveli 627002

Application Form for an advance for the purchase of Motor car/Motor Cycle /Personal Computer for the year -

1. Name of the applicant :

2. Applicant’s Designation :

3. Station of posting :

4. Pay i) Pay in the pay band :

ii) Grade pay :

5..Amount of advance required :

6.Anticipated price of Motor car/Motor Cycle/ :

Personal Computer

7.Date of retirement or superannuation :

8. No of instalments in which the advance :

is desired to be repaid

9.Whether advance for similar purpose

was obtained previously and if so -

a.Date of drawal of advance :

b.The amount of advance and :

or interest thereon still outstanding, if any

10.Whether the intention is to purchase –

a)A new or an old Motor Car/Motor Cycle/

Personal Computer :

b)If the intention is to purchase Motor Car/ :

Motor Cycle/Personal Computer

from a person having official dealings

with the Government servant,whether

previous sanction of the competent authority

has been obtained as required under Rule 18(3)

of the CCS( conduct) Rules,1964

11. Whether the officer is on leave or is

about to proceed on leave -

i) Date of commencement of leave :

ii)The date of expiry of leave :

12. Are any negotiations/preliminary enquiries

being made so that delivery of the Motor car/

Motor Cycle/ Personal Computer may be taken

within one month from the date

of drawal of advance ? :

13 .(a ) Certified that the information given is complete

and true.

(b) Certified that I have not taken delivery of the Motor Car/Motor Cycle/Personal Computer on account of which I apply for the advance, that I shall complete negotiations for the purchase of the pay finally and take possession of the same before the expiry of one month from the date of drawal of the advance.

Station:

Date: Signature of the applicant

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Certified that

(a) Columns 1 to 4,7,9 and 10 have been verified.

(b) It will be useful to the official to whom the advance is proposed to be sanctioned for the performance of his official duties in the interest of Public service.

Recommendations of the Head of the Division.

Signature of the Head of the Division